NPA Logo Dark

How to Become a Notary Public in New York

This guide covers all the requirements, costs, processing times, and eligibility criteria you need to get started.

To become a notary as a New York resident you must complete the following:

Applicants who want to become a New York Notary Public must take the following steps:

  1. Meet the state’s eligibility requirements.
  2. Learn New York’s Notary Public License Law.
  3. Pass the one-hour NYS Notary Public Examination.
  4. Get your oath of office form notarized.
  5. Complete the application online.
  6. Buy your Notary journal.
A new york notary

Ready to get started?

Become a New York Notary public today!

Let's Get Started!

About the New York Notary Process​

Becoming a Notary Public in New York is a valuable opportunity to provide essential services in legal, financial, and real estate transactions.

In New York, the commission term for a Notary Public is four years, meaning you will need to renew your commission every four years to maintain your status. Below, we break down the key details about applying for and maintaining a Notary Public commission in the Empire State.

Cost to Become a Notary in New York

The total cost to become a Notary in New York ranges from $135 to $180, depending on your choices for required supplies. Here’s a breakdown of typical expenses:

Item Cost Details
Exam Fee $15 Paid when you take the Notary Public Examination.
Application Fee $60 Paid when submitting your application to the New York State Division of Licensing Services.
Notary Journal $20 - $50 Costs vary depending on the retailer.
Notary Seal or Stamp $15 - $30 While not mandatory in New York, many notaries purchase a stamp or seal to authenticate their notarizations.
Notary Public Course $25 Offered by the Notary Public Association (NPA), providing comprehensive preparation for the exam.
Total Cost $135 - $180 Estimated total cost, depending on optional and variable expenses.

New York Commission Processing Time

According to the New York Division of Licensing Services, processing a Notary Public commission application typically takes 3 to 5 business days. This timeframe begins once your completed application is received and reviewed by the agency.

New York Notary Requirements​

To qualify as a New York Notary Public, applicants must meet the following criteria:

  1. Age: Be at least 18 years old.
  2. Character: Demonstrate good moral character.
  3. Residency/Employment: Reside in New York State or maintain a business office within the state.
  4. Education: Possess the equivalent of a “common school education.”
  5. Criminal Record: Not have been convicted of a crime unless the Secretary of State determines the offense does not bar you from receiving a commission.

Who Is Ineligible to Become a New York Notary?

Certain individuals are ineligible to serve as a Notary Public in New York:

  • Applicants with Disqualifying Crimes: The Secretary of State reviews an applicant’s criminal history to determine if a conviction disqualifies them from becoming a notary.
  • Sheriffs: Sheriffs are prohibited from holding the position of Notary Public due to restrictions on holding dual public offices.

Notary Training Requirements

New York does not require prospective notaries to complete a formal training course. However, it is your responsibility to thoroughly understand the laws and responsibilities outlined in the Notary Public License Law.

  • The Notary Public License Law can be accessed on the official website of the New York Department of State’s Division of Licensing Services.
  • Studying the law is essential for performing notarial acts correctly and avoiding mistakes that could lead to legal penalties.

By meeting these qualifications and staying informed about New York’s notary laws, you’ll be well-prepared to begin your journey as a New York Notary Public. 

To obtain a Notary Public commission in New York, applicants must pass a one-hour, closed-book, proctored exam. The exam consists of multiple-choice questions based on the Notary Public License Law and is designed to assess your knowledge of notarial duties and responsibilities.

 

Preparing for the Exam

Before taking the exam, be sure to:

  • Study the Notary Public License Law: Familiarize yourself with key topics, including the legal requirements for performing notarial acts and prohibited activities.
  • Review Test Center Policies: Check the official guidelines for test day to avoid any issues.

Exam Day: What to Bring

  • Receiving Your Results: After completing the exam, you will receive your test pass slip in the mail.
  • Submitting Your Application: Keep your test pass slip safe, as it must be included when you submit your Notary Public application.

Exam Exemptions

The following individuals are exempt from taking the New York Notary exam:

  1. Members of the New York State Bar Association: Licensed attorneys in good standing.
  2. Court Clerks of the Unified Court System: Clerks who have passed the civil service promotional exam.

Application Process

To officially apply for your Notary Public commission, you must:

  1. Create an NY Business Express Account: This account allows you to complete and manage your application online.
  2. Submit the Following Documents:
    • Your notarized Oath of Office form.
    • The $60 application fee.
    • Your test pass slip.
  3. Monitor Your Application Status: After submission, you can track your application’s progress through your NY Business Express account.

Notary Supplies

New York Notaries are required to maintain a record of all notarial acts in a Notary journal, which is essential for accountability and compliance.

Notary Stamp or Seal

While not mandatory in New York, a Notary stamp or seal is considered a best practice in the industry to authenticate notarial acts. If you choose to use a seal, you may include the following information:

  • Your name as it appears on your commission.
  • The words “Notary Public for the State of New York.”
  • (Optional) The county in which you qualified for your commission.
  • (Optional) Your commission expiration date.
  • (Optional) The phrase “Certificate filed…County.”

Additional Requirement

Regardless of whether you use a stamp, all of the above information must be printed, typewritten, or stamped below your signature on every notarial certificate you complete.

Conclusion

Becoming a Notary Public in New York is a valuable opportunity to serve your community, enhance your professional skills, and earn additional income.

By following the required steps—passing the exam, submitting your application, and obtaining the necessary supplies—you’ll be prepared to fulfill the duties of a Notary with confidence.

With careful preparation and attention to detail, you can embark on your notarial journey and build a rewarding career in this trusted role.

Join our Newsletter!

Stay informed with our latest updates, tips, and exclusive offers – subscribe now!